The Office of Student Conduct maintains a disciplinary record for every student found responsible for a violation of the University Code of Student Conduct. This file is automatically destroyed ten years after the final resolution of the student’s case, unless the student was expelled. Records of expulsions are maintained permanently.
Disciplinary files are considered educational records and cannot be provided to outside parties without the student’s permission. However, some employers and graduate and professional schools require that applicants authorize the release of their disciplinary records in order to be considered for employment or admission. A release authorization form (pdf) is required to release a student’s disciplinary file.
The files maintained by the Office of Student Conduct are separate from transcripts, which are maintained by the University Registrar. If a student is suspended or expelled for a disciplinary infraction, that sanction will be noted on his or her transcript. A suspension is noted only during the suspension period; once the suspension has been served, the notation is removed from the transcript. Expulsions are permanently noted, except in certain cases where clemency has been granted (see below).
Transcript notations indicate only the sanction; they contain no detailed information about the complaint or the charges.
Requesting Disciplinary Records
A student may request a copy of his or her disciplinary record or request that the record be provided to a third party by completing a release authorization form. The completed form should be emailed to Dijha Allen at Dijha@echo.rutgers.edu, faxed to 732-932-4154, or mailed to:
Office of Student Conduct
Rutgers, The State University of New Jersey
115 College Avenue
New Brunswick, NJ 08901
Attention: Dijha Allen
A student may request that his or her disciplinary record be expunged prior to the automatic ten-year destruction date, provided that he or she has fulfilled all sanction requirements. If the request is granted, the disciplinary file is voided and the student is deemed to have no current disciplinary record with the University. This option is available only to students who have not been expelled from the University.
Clemency for Expulsion
A student who has been expelled from the University may apply for clemency five years after the original expulsion. If clemency is granted, he or she may return to the University. The student will remain on Disciplinary Probation as long as he or she is a student and the probation will be noted on his or her transcript. If the student completes his or her degree, the notations of Disciplinary Probation and expulsion will be removed from the transcript. However, the disciplinary record maintained by the Office of Student Conduct will be retained permanently and cannot be expunged.